Planning for any event requires plenty of details and considerations. One of the most vital considerations to think about is the venue where you will host the event. However, finding a suitable venue is no easy task as there are multiple factors to keep in mind.
Moreover, you need to keep in mind that there are different types of venues depending on the theme and tone of the event. In this article, you will learn some basic tricks when it comes to finding a perfect function room for your event.
- Ample parking space
When looking for a function venue, checking for ample parking space is crucial. You would not want your guests to have a hard time finding a parking place for their vehicles. Ample parking space ensures that guests have an easy time getting into and out of the parking zone without unconvincing one another.
Another factor to take a keen interest in is how tidy the place is. You should go around the room while checking the cleanliness of that place. Your guests must feel comfortable and have a fresh atmosphere for them to concentrate on what they are discussing.
Nowadays in meetings, especially formal meetings, people carry their digital devices and use them to present their points. Thus, there is a need to ensure that the function room is equipped with Wi-Fi to allow your guests to access the internet whenever they need it.
- Additional equipment
In an active meeting, people make use of projectors, whiteboards, markers, and cables. In that case, you will have to check in with the function room organisers to ensure that all these vital things are available. Furthermore, you should find out the missing tools that are a must-have in your meeting. For instance, most function rooms do not provide adapters and cables to link the available facilities to your guests’ devices.
- Refreshment facilities
An already lengthy meeting feels longer if you have no refreshment breaks. Check if the function room provides refreshment facilities, especially for tea and coffee. This is meant to refresh the members and provide them with the opportunity to recharge to see the meeting through.
- Breakout rooms
Lastly, you have to find out if the facility has breakout rooms. Sometimes, the presenters need a space where they can prepare for presentations without being disturbed by colleagues. You should check if the breakout rooms are also clean and furnished because your guests may spend quite a while over there.
If you carefully follow these tips when looking for a function room, then be rest assured that you will get the exact room that meets your specifications.
As big as the Gold Coast region is, you do not want your guests to waste time finding the venue that you chose for them. The venue of your selection must be within a town or region that is familiar to most people. You can even select the one that is close to an object such as a building that is unique and guests will easily locate it from far.
Taking the venue far from town will make it inaccessible to many, which can heavily impact schedules. So you have to pay attention to detail however small the issue appears to be.
Choose Gold Coast Turf Club for your next event or function.